Directory Information
Directory information is information concerning a student that may be released publicly. It includes the following: the student’s name, local address, telephone listing, date and place of birth, major field of study, classification (class level and part-time or full-time), participation in officially-recognized activities, weight and height of members of athletic teams, dates of enrollment, degrees and awards received, and the most recent educational institution attended by the student.
NOTE: A student may request that any or all of their directory information not be made public by completing a form in the Office of Academic Records between the first and 10th day of class in a semester (or between the first and fifth day of class in the summer session). This request will remain in effect until the student notifies the Office of Academic Records to the contrary. The specified directory information will then be treated the same as educational records information. In response to public inquiries, the University will only verify whether or not an individual is currently enrolled at the University.
Educational records are those records, files, documents, and other materials that contain information directly related to a student’s academic progress, financial status, medical condition, etc., and are maintained by the University or a party acting on behalf of the University. Educational records include more than academic records. Educational records, with the exception of those designated as directory information, may not be released without the written consent of the student to any individual, agency, or organization, other than authorized University personnel or other individuals or agencies who have a legal right to access this information.
Educational records, including but not limited to a student’s academic transcript, may be released by a North Dakota University System (NDUS) institution to another NDUS institution without prior written consent, provided the student has applied for admission to the second institution.